Legal Recruiting and Professional Development Coordinator

Willkie Farr & Gallagher, LLP

The Bay Area offices of Willkie Farr & Gallagher LLP is looking for a Legal Recruiting and Professional Development Coordinator to support the Legal Personnel team in the Palo Alto and San Francisco offices. Willkie is an elite international law firm of approximately 1,200 lawyers located in 13 offices in six countries.

At Willkie, we believe great people are the key to our success. As such, we are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

The Legal Recruiting and Professional Development Coordinator will have a minimum of two years’ work experience and will be based primarily in our San Francisco office with regular travel to the Palo Alto office. The ideal candidate will assist with all aspects of the recruitment and professional development functions, including, but not limited to, general support, as well as additional projects upon request.

Responsibilities:

Recruiting:

  • Coordinate all aspects of law student recruiting, including registration and coordination of all on campus recruiting activities and in-office call back interviews.
  • Oversee accuracy of applicant database (VI Desktop) for all entry-level and lateral associate hiring activity. Generate related hiring reports. Enter data of all search firm, unsolicited and on campus applicants in VI Desktop. Track pertinent candidate information.
  • Plan, coordinate and attend the summer program and on campus recruiting activities, including offer dinners.
  • Respond to and direct prospective candidate and law clerk/associate inquiries.
  • Provide administrative support including, maintaining candidate records and coordinating background, conflict and transcript checks for new hires.
  • Update recruiting files, monitor recruiting expenses and process expense reimbursements.
  • Coordinate attorney travel logistics reservations for recruiting programs.

Professional Development:

  • Assist with onboarding of new attorneys and the coordination of new associate orientation.
  • Assist with attorney mentoring programs (e.g., new attorney associate liaisons and career advisors, women associate mentoring circles) including processing and tracking expense reports.
  • Assist with planning of internal and external attorney events, including class and department events and milestone celebrations.
  • Assist with all aspects of program logistics for attorney training (e.g., milestone training seminars for 1st year associates, 4th year associates and senior associates, junior associate substantive curriculum).
  • Provide support for the Bay Area’s associate facing committees, including assisting with the planning of training programs, luncheons and events.
  • Manage surveys and statistical analysis.
  • Assist with basic administrative support when required.
  • Perform other duties as assigned.

Qualifications:

The successful candidate must be team-oriented, self-motivated and have the ability to work independently, as well as possess the following characteristics:

  • Minimum of two years’ of administrative experience or other related professional office setting.
  • Minimum of one year of experience in Legal Recruiting, Professional Development or Campus Recruiting.
  • Bachelor’s degree.
  • Must be able to exercise discretion, good business judgment, accountability, flexibility and maintain confidential information at all times.
  • Excellent organizational skills and attention to detail.
  • Strong interpersonal, written and oral communication skills with a service-oriented attitude.
  • Ability to effectively communicate in a courteous and professional manner.
  • Event planning experience.
  • Ability to juggle multiple assignments and adapt to changing priorities while maintaining composure.
  • Proficiency with Microsoft Word, PowerPoint and Excel
  • Ability to commute to the office a minimum of three times a week and as needed for events and activities.
  • Experience with Symplicity (Law School employment communications tool) and VI Desktop, our applicant tracking software.
  • Ability to travel regularly between the Palo Alto and San Francisco offices.

ADA Requirements: 

  • Ability to sit at a desk most of the working day and walk short distances.
  • Needs manual dexterity, speed and accuracy in handling office equipment.
  • Ability to work efficiently and accurately in an atmosphere of frequent interruption.
  • Ability to work in close proximity to other individuals.
  • Ability to carry light objects, e.g., files, small objects and supplies a short distance.
  • Must be able to lift, carry and move objects up to 15lbs

Employment Status:

  • Non- Exempt
  • Hybrid

The salary range for this role is $60,000 – $70,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.

Willkie requires all personnel be vaccinated against COVID-19, and if eligible, have received one booster shot, in order to access the Firm’s offices, attend Firm events or meet in person with other Firm personnel and/or clients. This position will require physical presence in Willkie’s offices on a weekly basis. The Firm will keep all vaccination information, as well as any medical information, if applicable, confidential in accordance with applicable law.

Willkie Farr & Gallagher LLP is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race, color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual),sex, sexual orientation or preference, veteran or military status or any other characteristic protected by law. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let the hiring manager know.

California Applicants:

Willkie will consider for employment qualified applicants with arrest and conviction records in a manner consistent with the San Francisco Fair Chance Ordinance.

Pursuant to the California Consumer Privacy Act, the following link contains the Firm’s California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information.