Legal Talent Coordinator

Cooley LLP

Cooley is seeking a Legal Talent Coordinator to join the Legal Talent team.

Position Summary: Primarily responsible for coordinating local legal talent efforts. Specific duties include, but are not limited to, the following:

Position Responsibilities:

Recruiting

  • Assist Legal Talent Manager with the coordination of interview processes (including lining up interviewers, scheduling office interviews and escorting recruits)
  • Assist in Local Hiring Committee meeting organization and provide support to local Hiring Committee as requested
  • Data entry of all search firm, unsolicited and on-campus applicants into the attorney recruiting database;
  • Assist in updating recruiting files and reports
  • Update and maintain local Hiring Committee materials
  • Monitor recruiting expenses and process recruit expense reimbursements
  • Assist in coordinating follow-up for recruits, including correspondence to recruits
  • Coordinate the organization of all applicant files, on-campus interview (OCI) planning files and other seasonal office files; set up new database and/or record books for each year
  • Assist the Legal Talent Manager in spring recruiting efforts which may include traveling to law schools (and, in some instances, an overnight stay) to assist in on-campus recruiting
  • Prepare OCI reservation forms and secure interview dates

Summer Program

  • Assist Legal Talent Manager with the planning of the summer associate program
  • Plan and organize various summer associate activities (e.g., luncheons, seminars, social activities)
  • Assist summer associates looking for housing
  • Assist Legal Talent Manager in preparation, completion and distribution of summer associate letters, questionnaire, conflict check and housing information
  • Assist in the planning for the local summer associate orientation and the assembly of documentation to be distributed to summer associates
  • Assist in the making of initial office assignments for summer associates and confirm other arrangements with departmental/support personnel
  • Assist in compiling/proof-reading summer associate picture book
  • Code expense reimbursements and maintain expense database

Promotion/Marketing

  • Maintain close communication with headhunters and recruiters in other law firms
  • Establish and maintain contact with law schools, minority law groups and other professionals involved in recruitment/placement
  • Prepare local fall recruiting (OCI) statistics including overall summary stats, individual school results, 2L/3L/Lateral hiring results
  • Assist in organization of Firm-sponsored receptions, including preparation and invitations

New Attorney Hires

  • Finalize and send out new associate letters, questionnaire, conflict check, bar information, relocation policy, etc
  • Assist in the implementation of programs and events designed to integrate new and lateral attorneys into the Firm
  • Working with local and/or central HR, update and distribute local Attorney orientation materials.
  • Coordinate bar activities for all incoming attorneys including, but not limited to, taking the exam, reimbursements and other licensing matters
  • Supervise new associate mailings

Other Duties

  • Assist Legal Talent Manager in the preparation of status reports and charts
  • Assist the Legal Talent Manager in conducting an interviewer-training seminar
  • Assist Office Administrator and Facilities Manager in planning office moves (information re: hiring, including buddies, fields of interest, etc.)
  • Assist the Legal Talent Manager in ensuring that all Legal Talent forms and documents are kept current
  • Perform various clerical/secretarial duties for the attorney recruiting function as needed
  • Exercise care in the course of work to prevent injuries to oneself and co-workers
  • All other duties as assigned or required

Skills & Experience:

Required:

  • Available to work overtime, as required
  • After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
  • 2 + years’ experience working within and supporting legal talent/HR department

Preferred

  • Bachelor’s Degree
  • HR software experience a plus
  • Prior experience in a law firm
  • Knowledge of current hiring/staffing/termination trends at other competing law firms

Competencies:

  • Excellent interpersonal and communication skills
  • Good presence
  • Ability to work well with others
  • Strong knowledge of the firm’s various practice areas, offices, and attorney staffing needs
  • Strong organizational skills with ability to juggle several tasks at once
  • Self-motivated
  • Reliable and cooperative manner
  • Ability to work under pressure and meet deadlines
  • Proven supervisory and/or leadership skills

Cooley offers a competitive compensation and excellent benefits package.

EOE.

Pursuant to the Colorado Equal Pay For Equal Work Act, please find the compensation range specific to this role if based in CO, as well as a description of bonus and benefits generally applicable across all US offices.

  • Colorado pay range for this role, with final offer amount dependent on skillset and experience – $26 to $28 hourly
  • Other compensation may include an annual discretionary merit bonus.
  • Employees in this role will have the option to elect various benefits, including medical, dental, vision, accidental death and dismemberment, life insurance, dependent life insurance, long term disability, long-term care insurance, health savings accounts (if enrolled in an HDHP), health/dependent care spending accounts, 401(k) and profit sharing.
  • Other benefits include PTO and the option to participate in our tuition reimbursement program and wellness program, which includes fitness reimbursement each year.